In years gone by, working remotely or flexibly has simply not been possible due to logistical problems; mainly around technological limitations. But with the advancement of technology, and applications and data being more accessible through the internet, remote working has become possible for many businesses.
Home-based working has been on the rise, but with the Covid-19 crisis, it’s now become a reality for many of us.
One of the key factors that any business or remote worker relies on is cloud computing; the ability to access applications and data remotely, when on the move or from homes.
So, how does cloud technology enable secure and efficient remote working? In this blog post we will explore some of the features and benefits in more detail.
One of the biggest benefits of cloud technology is in access to applications and data. Software as a Service applications can be accessed anywhere, by anyone (given they have the right permissions and an internet connection), enabling employees to securely login to content management systems (CMS), file sharing platforms and job specific programmes and software. Work is no longer restricted by physical location and the user’s vicinity to legacy systems, limited bandwidth connections to office server rooms or specific devices.
This is not just hugely beneficial for those working from home. If an employee is on the move, work can carry on (as long as it is safe to do so!) as long as there is an internet connection present. Software as a Service is also cost-effective – in the past, software would require a hefty investment in supporting infrastructure, plus implementation and on-going support and maintenance. With SaaS, the software is accessed via the internet, requires no significant installation period or maintenance, and uses a subscription payment model making it more affordable and accessible, especially for smaller businesses.
Constant emails containing attachments of drafts and updates can make projects confusing, and it leaves room for error. This may become particularly apparent if the business works with third parties.
However, with the cloud, a document can be uploaded and updated instantly, allowing input and access in real-time to and from multiple sources. If files are too big for email, then the cloud can accommodate for this with its scalability. Cloud also supports communication tools available on a cost per use or subscription basis, providing a cost-effective and flexible way for businesses to stay connected and improve collaboration between employees.
When working remotely without access to cloud-based applications, workloads must be saved outside of the main server on the employee’s device. If this device becomes damaged, compromised or stolen, this could present problems to the business in terms of data privacy and security.
Storing information, documents and data within secure cloud applications removes this problem, and encourages any paper-based workflows to become digital, again increasing security. These more centralised silos can then be managed by IT professionals and additional security measures can also be taken, such as multi-factor authentication or encryption, to ensure business applications and data remain secure, regardless of where they’re utilised.
If all or some of a business’s employees are working from home or out in the field, the dispersed nature of everyone’s locations can interrupt communication and workflow.
Cloud-based platforms and applications provides a centralised virtual location where employees can seamlessly connect with each other. Business communications, data and applications, workloads and other important documents are quickly and easily available. The entire workflow can become more efficient and optimised, and in turn improve business productivity.
Cloud adoption is a fundamental step in ensuring your business can work remotely in a safe and effective way. If you have any questions surrounding your IT environment, please get in touch – the Secura team would be happy to help.
Matthew is Secura's content specialist, producing gripping, emotionally complex, edge of your seat, cloud hosting articles and videos.
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